What a No-Code Client Portal Costs, and What Drives the Price

Why nobody publishes prices, and why we do

Ask most no-code agencies what a client portal costs and you'll get "it depends" — technically true, and mostly a way to avoid saying a number before a sales call. We publish ours because "it depends" isn't actually an answer. What it depends on is a short, specific list, and once you know it, you can estimate your own project before ever talking to us.

The real range

Every engagement starts the same way: a two-week discovery for $7,500. That's not a sales pitch dressed up as a deliverable — it's where the actual scoping happens. You walk out with user stories, a data model, a technical architecture, and a project roadmap, whether or not you continue with us.

Development after that runs in weekly sprints at $2,500 per week. Most portals take somewhere between 4 and 16 weeks to build, depending on scope, which puts a full project — discovery plus build — somewhere between roughly $17,500 and $47,500. Ongoing support after launch, if you want it, starts at $2,000 a month.

The five factors that actually move the price

How many user types the portal needs, and what each one sees. This is the single biggest driver. A portal with one type of logged-in user (say, a client checking their own records) is a different build than one with three roles — client, staff, admin — each with different permissions and views.

Where the data is coming from. If you already have a clean Airtable base or a database, we're building a front end on top of something that exists. If the data is scattered across spreadsheets, emails, and someone's memory, the project starts with data modeling, which takes real time before any interface gets built.

How many integrations, and what kind. Connecting to Stripe for payments is a known quantity. Connecting to a legacy internal tool with no documented API is not, and it shows up in the estimate.

How much business logic lives inside the portal. A portal that displays status and lets people submit forms is simpler than one that runs approval chains, calculates something, or triggers downstream automations based on what a user does.

Whether the design is custom or follows an established pattern. A portal that reuses proven UI patterns (which is most of what we build) moves faster than one that needs a from-scratch visual design system.

Three project sizes, roughly

These are illustrative, not quotes — every project still starts with discovery to get a real number.

Simple portal. One user type, one clean data source, one or two integrations, standard permissions. Roughly 4 to 6 weeks of development on top of discovery, so in the neighborhood of $17,500 to $22,500 total.

Mid-size portal. Two to three user roles with different views, a data source that needs some cleanup or restructuring, a handful of integrations, some automated workflows. Roughly 8 to 10 weeks of development, putting the total around $27,500 to $32,500.

Complex portal. Multiple roles with granular permissions, data pulled from several sources, custom business logic, and integrations with systems that don't have clean APIs. 12 weeks or more of development, so $37,500 and up.

What doesn't change the price

A few things people assume drive cost, and don't, at least not directly:

Number of end users. Whether 20 people or 20,000 log into the portal doesn't change what we build — Softr and the underlying data source handle that scaling, not us.

Volume of data. A base with 500 records and one with 50,000 need the same data model if the structure is the same.

Hosting. It's included in the platform, not billed separately by us.

How we get to an actual number

This is what discovery is for. Two weeks, a fixed $7,500, and you walk out with a real scope and a real number instead of a range. If the number doesn't work for your budget, you still keep the deliverables — the user stories, the data model, the architecture — and you're free to take them anywhere.

Ready to get a real number for your project?

Book a 30-minute discovery call. We'll map what you need, walk through the five factors against your actual project, and tell you honestly where it lands.